Tender Process

A project tender process is mutually agreed with all our clients to suit their own procurement rules and regulations, whilst offering best advice to we can ensure best value for money is achieved.

At RAM, we remain flexible to the client’s procurement regulations, which offer the correct advice on the project specifics. Our standard tender documents will include the below within the invitation to tender (ITT):

Introduction

background information on the tender
Tender Conditions

the legal parameters surrounding the tender
Specification

the description of the supplies, service or works to be provided

Instructions for Tender Submission

instructions for the bidders
Qualitative Tender Response

qualitative questions to be answered by the bidder
Pricing and Delivery Schedule

quantitative questions to be answered by the bidder

Form of Tender

declaration to be signed by the bidder
Certificate of Non-Collusion

declaration that the bidder has not colluded with any other bidder on the tender
Draft of Proposed Contract

a draft of the contract which will be signed by the successful bidder

The deliverability of the project is held by the project manger and we ensure we maintain effective communication between all parties. This ensures all works are delivered on time, on budget to the required quality standards.

One of the most preferred route is that contracts are awarded on a “most economically advantageous tender” basis. Therefore, the evaluation will not usually be restricted to just the cost. A contract will be awarded after evaluating a range of criteria, which are usually weighted by importance and agreed with our client upfront. Criteria other than cost may include:

Quality
Experience
Programme of Works
Project Lead-in Period

During the project tender process

RAM can offer clients recommendation on contractors with our own approved contractor approval system, which we find is key. Our approval process focuses on: